11/14/06
· Started at 6:40 pm
· Coaches in attendance: Batavia—Bill McMullen, Brighton—Steve Pulos, Nate Huckle, Churchville Chili—John Prouty, Paul Glor, East Irondequoit—Sean Curynski, East Rochester—Elizabeth Canfield, Fairport—Kathy Brown, Sean VanLaeken, Amanda Dron, Gates Chili—Jason Ressman, Greece Athena—Jim Shoemaker, Greece Odyssey—Joe Howlett, Jen Dubreck, Hilton—Mike Szczepanik, Jeff Merkel, West Irondequoit—Ann Porter, Matt Tytler, Penfield—Dave Hennessey, Pittsford Mendon—Jason DeJoy, Pittsford Sutherland—Jim Erwin, Spencerport—Lisa Book, Webster Thomas—Jim Brunswick
· Looked at the start time in the county handbook-problem one week with late team and official telling them they were close to disqualification.
· Idea to include cell phone numbers on coach address sheet—but not all coaches have cell phones.
· Include in handbook for next year that coaches will decide what time the races will start. Keep the 20 min minimum warm up from time of arrival—coaches have option to extend minimum to accommodate late teams.
· Pittsford bus situation was the impetus for this discussion—they were late to almost every meet this year and were almost disqualified in the last meet of the year—this was the deciding meet for the Division III boys’ title.
· Send thank you to Rick Smith and officials from county coaches
· No concerns with this year’s schedule
· Issues with the upkeep on Seneca Park—Coarse changes to be kept for next season.
· Northampton—course needs to be revisited for future use—too wet and muddy for racing in a wet fall
· Webster course had no complaints
· Black creek had no course issues
· Mendon course continues to change—majority of runners liked the rollers the way they were—some coaches still concerned with the steepness of the downhill—swings have been placed directly on old course
· Volunteers to revamp course—Jason DeJoy, Jim Erwin, Bill McMullen, Joe Howlett, Mike Szczepanik, Dave Hennessey, Nate Huckle, Mike DeMay
· Possibly extend course around the bathhouse to make up needed distance
· Matt Tytler received a much deserved thank you for the work he does on the county website
· Job responsibilities—possibly rotate the schools that have an adult helper in the finish chute every year—be sure to assign duties to teams that did not have them this year
· No concerns with the County Championships—all went well
· Sectionals—one issue came up with hardship cases—Spencerport was not able to run an athlete in Sectionals because they “missed the hardship deadline” but no clear deadline was given in the Sectional handbook
· Concerns with not being able to get on the course two weeks before the Sectional race because of weather. Much attention was given to the course to get it in shape for the race, and it looked good. However, it was frustrating not to be able to get on the course to practice.
· Needs to be a definite deadline on when the course is closed—not good to give a deadline at the beginning of the season and then move it up
· Coverage of Sectionals and States in the D&C was terrible—something needs to be done—our coverage is diminishing when we have worthy athletes—we should contact Tom Batzold with our complaints—Channel 10 and R News had coverage
· State Meet concerns—New York State Public High School Association dropped the ball on posting results—teams had to wait over an hour for the meet results to be announced—Meet officials did a very poor job with the first race of the day-Girls “A”-they mixed up the results and had to go to video to sort out finishes, but the video was set up in a way that did not even catch the actual finish line
· If the Federation Championships can go to a chip timing system—why can’t the State Meet
· It is time to drop the cotton t-shirts we are forced to race in. We need to be able to wear our uniforms to help with competition. Teams can’t identify each other and they are not quality uniforms to wear in the race.
· Concerns with the individuals running the last race being over to the course 4 hours before the race and then having no time to cool down—why can’t we have the busses staggered from the hotel in the morning
· Problems with selecting the individuals that go to Federations—team concept is also flawed—Why not have a team race and an individual race? Why not run the Federations on a course that can accommodate more athletes? Bowden Park is too small—not a good championship course
· Need to mail out county awards to teams that were not present at the meeting